How to use Google Drive to back up your data


Google Drive is one of the most popular cloud storage services available today that allows you to store files from your computer online and access them anywhere.

Google Drive also gives you access to free web-based applications for creating documents, spreadsheets, presentations, and more.

It’s quite simple to use Drive with a Google account. Users will be provided 15GB of free online storage right after registering, which is shared across three of its most-used services, Google Drive, Gmail and Google + Photos.

In this post, we will explain you how to use Google Drive to back up your data.

Download the Desktop Client

The simplest way to make sure that you always have the most updated version of the data on Google Drive is using Google Drive client, the software is compatible with both PC and Mac.

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In addition to storing a data backup in the Google Drive folder right on computer hard drive, an advantage when using the Drive client is the users can set it to automatically sync files added in the folder to the cloud, which make data readily available in any device that has installed Drive client through any web browser when you sign in to your Google account.

Download Drive

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Before you decide to use this method, remember that every action you perform in your computer’s Google Drive folder will be automatically synced in the cloud. So if you delete a file on your hard drive, it is deleted in Google Drive. But do not worry, you can disable this function.

Install Drive

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After installation is complete, restart Drive and the app will ask you to sign in with your Google account. Sign in to Drive and then a separate folder for Google Drive will be created in the computer’s root folder. The data added to this folder will be automatically synced with Google’s data center whenever you have access to a PC with internet connection.

The Sync Option

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You can choose any position for the Drive folder on your computer and set up the initial sync option. You can choose to synchronize data into Drive folder, or a certain folder.

You can choose to selectively sync if you want to work on the document downloaded from Google Drive, while keeping the previous versions in the cloud. Note that using this option means that files in Google Drive (not in subfolders) will always be synced.

Also, to sync a file shared by other people, open the Google Drive web interface and drag files from the “Shared with me” into “My Drive” folder.

Advanced settings

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You can setup advanced options in Google Drive, such as setting of necessary Proxy and limited bandwidth. For example, you can customize to speed up uploading and downloading files when they synchronized in the background of the screen, this help prevent it from impacts related to the performance of other applications.

Other options

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When you click on “Start sync” button, Google Drive will start downloading your files in the cloud and the data will be included in your Google Drive folder.

Note that Google Drive allows to set up an item in the menu bar on the OS X platform or an icon in the Windows taskbar, where you can change your settings anytime. It also provides a convenient link to Google Drive on the web which help check all your files if they have been synced to the cloud or not.

You can also disable the sync any time by going to your Account Settings in the Preferences section and select “Disconnect Account …”

Using Google Takeout

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Takeout is an internal Google tool that allows you to export account data from a number of different Google services, which include Google Drive. It’s a great alternative if you want to create a backup of data and download them as a zip file.

Visit Google’s Takeout, and use the slider to choose what to include in your archive. Click “Select None” and then click Next to finish.

Download storage

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The next screen lets you choose the storage format and a delivery method. The available formats include: zip, tgz, and tbz. In which the zip is the most common type of storage for Windows and Mac, tgz and tbz for Linux systems.

After selecting the storage format, keep going to choose a delivery method. Takeout can add the repository of popular cloud storage such as Google Drive, Dropbox or OneDrive.

Above is the tutorial on how to back up data on Google Drive. Hopefully, you will get more computing experience.

Wish you successfully!